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04 · Email and quote automation, construction

DD&B Construction

An outreach system that runs the entire bidding cycle from a single spreadsheet.

Email automationQuote outreachReply trackingLive sheet

The challenge

Winning construction work means reaching many bidders, sending quotes, chasing replies, and tracking who is interested. Done by hand, this is a mountain of email and spreadsheet work, and things slip through the cracks.

What we built

An email and quote automation system that reads a spreadsheet, does the outreach, follows the replies, and keeps the sheet updated on its own.

How it works

  1. 01The system reads the list of bidders and their details from a spreadsheet.
  2. 02It sends each bidder a personalized email and quote automatically.
  3. 03It watches for replies and reads them as they come in.
  4. 04It tracks every response and updates the sheet, marking who has replied and who is interested.
  5. 05The team just looks at one sheet to see the full, live status of every bid.

The impact

Outreach that used to eat hours of manual email and tracking now runs by itself. Replies are never missed, interested bidders are flagged automatically, and the whole pipeline lives in one clean, up-to-date sheet.

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